For letting agents and property managers
Letting checks: tenant, landlord and the property in one place
Open a Letting transaction, add the tenant, the landlord and the property, and Certaby shows which checks the let needs and what they cost before anything runs: from £1.98 for a tenant and a landlord. Run them together and keep one signed certificate for the file.
What the law requires for a typical let
£1.98
- Sanctions on the tenant and the landlord, and the Right to Rent record in England (no charge)
- Lets of £10,000 a month or more: £2.78, adding PEP and adverse media, the ID and risk records and monitoring
- +£2.99 if the landlord is a company
- Property risk pack, optional: +£1.29
You see the exact price for your people and property before anything runs.
Doing several a month? Membership from £19.99 a month covers 5 lets or sales and 15 people.
What you can check
Each check says whether the law requires it. When you start a let, the required ones are ticked for you, so the default is the compliant one.
Required by lawUK financial sanctions
Sanctions screening
Screen a party against the official UK, UN, EU and US (OFAC) sanctions lists.
99p a person
Required by law in EnglandImmigration Act 2014
Right to Rent check
Every adult tenant in England, before the tenancy starts. Three ways, chosen per letting: their ID and right to rent together by link, on their phone: a certified passport check, or their share code checked with the Home Office (£3.49); their ID by link (£1.99) with the Right to Rent done by you on the free GOV.UK share-code service or with their original documents; or both done by you, free. Either way it is recorded here, with the follow-up and keeping dates for the statutory excuse.
£3.49 a tenant by link (with their ID), or free to record
Required by law for lets of £10,000 a month or moreMLR 2017 reg 35
PEP and adverse media
Also checks whether the person is politically exposed (a PEP) and for serious adverse news. Sold only as an add-on to the sanctions check: 40p more per person, £1.39 in total. For a company, it also checks each director and owner the company check finds, 40p a person.
+40p a person
Required by law for lets of £10,000 a month or moreMLR 2017 reg 28
ID check
Send each person a link: on their phone they photograph their passport or driving licence and take a short selfie video, and our identity partner checks the document is genuine and the selfie is them. £1.99 a person (for a tenant in England you can choose their Right to Rent by link too: one link for both, £3.49). The result and its report come back to the transaction. Or check the document yourself and record it, free.
£1.99 a person by link, or free to record
Required by law for lets of £10,000 a month or moreMLR 2017 regs 28 and 33
Risk and source of funds record
A short record for each customer: what the transaction is for, where the money comes from, where they live, whether they are a politically exposed person, and your risk rating. Certaby flags what makes the risk high (a PEP match, a FATF high-risk country) and then asks for source of funds evidence, which you upload here. Kept with the other checks for 7 years. No charge. Want us to check someone's bank statements for you? A source of funds review is from £9.99 a person paying (3 months of statements; up to 24 months for £14.99): they upload their statements through a secure link and we send you a report by the end of the next working day. You order it for each person in the transaction.
No charge
Required by law for lets of £10,000 a month or moreMLR 2017 reg 28(11)
Monitoring until completion
Everyone in the transaction is screened every day against the UK, UN, EU and US sanctions lists, from when you run the checks until you mark the transaction complete, and you are emailed if a new match appears. The first 6 weeks are included; if the transaction runs longer, extend it for 10p a person a week.
6 weeks included
Required by law when a party is a companyUK financial sanctions
Company and owners check
The Companies House record for a company party, all its current directors and officers, and its owners through every layer of companies, each person screened against the UK, UN, EU and US sanctions lists and checked against the register of disqualified directors (up to 30 people). With PEP and adverse media ticked, those people are checked for it too.
£2.99 a company
Optional
Property risk pack
Postcode geography, Police.uk crime and Environment Agency flood risk, combined with the EPC certificate for the property.
£1.29 a property
How it works
- 1
Add everyone
All the people and companies involved, and the property, in one transaction. Add more later: only the new checks are charged.
- 2
Pick the checks
We recommend the ones that apply and show the price for each before anything runs.
- 3
Keep the record
Results in seconds and one signed certificate with a verification link, kept for 7 years.
What it doesn’t do yet
- No tenant referencing, credit checks or rent collection.
No tool makes a firm compliant on its own: the regulations also ask for your own risk assessment, policies, training and a nominated officer. The AML compliance system covers those records.
Common questions
Do I need a separate transaction for each person?
No. Everyone involved goes in one transaction, and one certificate covers them all. If someone joins later, add them to the same transaction: checks already done are kept, and only the new ones are charged.
Which checks does the law require?
Every let needs a sanctions check on the tenant and the landlord, and in England a Right to Rent check. Lets of £10,000 a month or more also come under the money laundering rules: identity, PEP status, the purpose and risk record, and monitoring. Each check on this page is labelled, and the required ones are ticked for you when you start a let.
Is there a subscription?
No. You pay per check from a credit balance (the smallest top-up is £5 and credit never expires). If you check often, membership is a monthly allowance from £19.99 a month; monitoring and the AML compliance documents are optional monthly plans.
How long are the records kept?
Seven years. Each check is saved with its date, the lists screened and the result, and the certificate has a verification link anyone can open to confirm it has not been changed.
More for letting agents · Right to Rent checks by link · Landlord register deadlines · Ongoing monitoring · All suites