Built for your profession
For UK property managers (2026)
Property managers who do letting agency work carry the same duties as letting agents: the OFSI sanctions reporting duty on every let, and the money-laundering rules for lets of £10,000 a month or more. Screening tenant and landlord against the UK sanctions list at each let is how you meet the first and evidence the second. And from 1 October 2030 every private tenancy needs an EPC of band C, so every managed property at band D or below needs a plan well before then.
Certaby handles each let in one place: a Letting transaction per tenancy that runs the AML and property checks and keeps the signed evidence, and a monitoring plan that keeps watching the parties after move-in (the ongoing-monitoring duty under MLR-2017 reg 28(11)). For a portfolio, we can also screen a whole list of names in one go.
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Frequently asked questions
Do I need to re-screen tenants and landlords every year, or only at the new let?
Where the money-laundering rules apply (lets of £10,000 a month or more), MLR-2017 reg 28(11) requires ongoing monitoring of the business relationship. For every let, people are added to the sanctions lists all the time, so a re-screen at each renewal and whenever circumstances change (a new tenant, a new landlord, new owners of a landlord company) is how you would learn about it. Certaby's monitoring plans re-screen the people you add against the sanctions lists every day and email you the day one becomes a match.
Does the property manager carry MEES 2030 responsibility, or only the landlord?
The landlord is the legally regulated party for MEES, but the property manager is often the one who has to demonstrate compliance to the local authority enforcement officer. Practically, property managers screen every managed property against the MEES verdict (current EPC band plus the rule trajectory to October 2030) and flag at-risk units to the landlord. Certaby returns the verdict per property in the same transaction as the AML check.
Can I batch-screen my whole portfolio in one go?
For sanctions, yes: send us the list of names and we set up bulk screening at volume prices (certaby.com/bulk). The property checks run per let, in a transaction.
Can Certaby integrate with my property management CRM (Reapit, Alto, iamproperty)?
Reapit Foundations integration is on the roadmap (the partner-app stub is built; submission is gated on a Reapit developer account). Alto and iamproperty are open for direct API integration via the Stratum API (sister brand at stratumapis.com); the same backend powers the Certaby web surface. Email contact@certaby.com if you want a specific CRM integration prioritised.
How long is the certificate valid for an enforcement inspection?
We keep it for 7 years. MLR-2017 reg 40 asks for records to be kept 5 years after the relationship ends, so 7 years leaves a margin. The hash-bound certificate plus the public certaby.com/verify/<hash> page means an inspector or enforcement officer can confirm it is genuine without contacting you.
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